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Remote Learning

This remote learning Policy aims to :-

  • Set out expectations for all members of the school community regarding remote learning
  • Identify clearly the expectations for pupils and parents regarding the completion of work
  • Provide appropriate guidelines for data protection
  1. Roles and Responsibilities


Teachers are responsible for:

Setting work:

  • Creating a weekly timetable of work for their year group in liaison with year group partners. This must include subjects from across the curriculum.
  • A weekly overview will be shared with parents.
  • Weekly resources are uploaded to Google Classroom (Y2 - 6), Tapestry and the school website for Y1 and Tapestry for EY for access by the class by 9am for that day’s learning.
  • Lessons should include maths, writing and reading lessons (phonics for Reception, Y1 and Y2) plus any theme lessons to supplement these, to account for 3 lessons per day for KS1 and KS2.
  • Daily directed learning will conform to guidelines for KS1 - 3 hours and KS2 - 4 hours. 
  • Work will include the teaching resources such as presentations and any worksheets that are to be completed by the class.
  • Learning is supported with teacher recorded video lessons for at least three sessions per day. These videos will be shared across the year group.
  • In Reception, daily stories are recorded by staff and shared with the cohort on Tapestry.
  • Where beneficial, teachers may set other work from websites such as Purplemash.
  • For children who don’t have access to the internet at home, packs are produced with the relevant weekly work that can be collected from the front entrance on Monday lunchtime each week.
  • Children can be provided with exercise books to complete their work in if required.

Keeping in touch with pupils and parents:

  • Daily messages are sent to the class by the teacher informing them of the day’s work.
  • Emails received to the year group email from parents and pupils are to be checked between 9am and 3pm, Mon- Fri. Emails will be replied to within 48hrs. Replies are to be sent between these times only. Anyone from the year group can respond to enquiries it does not have to be the specific class teacher.
  • Any issues that are received are to be dealt with professionally by the class teacher and the Headteacher should be BCC’d in the communication. If necessary, teachers to contact the year group leader or member of LT for advice
  • Teachers are to attempt to make contact with all pupils in their class every 2 weeks via telephone call from a withheld/school telephone number. Contact details can be accessed from CPOMS: please ensure you log off and do not share information with a third party. Record all contacts with parents on CPOMs and add any relevant actions. If there is a safeguarding concern, alert Sue Anderson, LDSO.
  • Contact should be encouraging and primarily to check on the welfare of the child and family. Any concerns should be forwarded to a member of LT who may choose to contact the parents directly.

Providing feedback on work:

  • Google Classroom will be used where appropriate to set work that is marked using an Google form.
  • One task per day will be designated for specific teacher feedback.
  • Each day, the teacher will be available for an online chat to answer children’s questions about the learning for that day. This time will be indicated on the Daily Message at the start of the day and will be applicable for Y2 - Y6.
  • An open dialogue will be in place for resources shared on Tapestry by EY and Y1 parents between the teacher and parents to support the child’s learning.
  • Parents can send any of their child’s completed work to teachers via year group emails.
  • Teachers are to send children’s work to be displayed on the Twitter page to the Computing Subject Leader.
  • Teachers should respond to any emails/messages from parents/children within 48 hrs


  • All children should continue to accumulate their daily point.
  • Extra points can be awarded to children for work they have completed/engagement with home learning/attitude to learning.
  • A photograph of their postcard can be sent to the child/parent via e mail and then kept in school to be given out when the children return (or if the child is on school can be given out sooner)
  • Names of children who have received their awards will need to be added to the Google doc so they can be read out during Friday Virtual assemblies
  • We will continue to focus on our Churchtown Values.

Teaching Assistants

Teaching assistants must be available to work from home on their days of work and usual hours. If working a full day, the hours of work will be from 9am - 3pm. During this time, they are expected to check work emails and be available when called upon to attend school. If they’re unable to work for any reason during this time, for example due to sickness or caring for a dependent, they should report this using the normal absence procedure.

Teaching assistants are responsible for:

  • Supporting pupils with remote learning.
  • Attend virtual meetings where required regarding pupils.
  • Assist the teacher in making class calls.

Senior leaders

Alongside any teaching responsibilities, senior leaders are responsible for:

  • Co-ordinating the remote learning approach across the school – SMT
  • Monitoring the effectiveness of remote learning – reviewing work set by teachers weekly, monitoring email correspondence between parents and teachers.
  • Monitoring the security of remote learning systems, including data protection and safeguarding considerations.

Designated Safeguarding Lead

The DSL is responsible for:

  • Maintaining contact, collating, passing on information and responding to any concerns.

See the COVID-19 amendments to the Child Protection Policy

IT staff

IT staff are responsible for:

  • Creating emails
  • Fixing issues with systems used to set and collect work
  • Helping staff and parents with any technical issues they’re experiencing
  • Reviewing the security of systems and flagging any data protection breaches to the data protection officer

Pupils and parents (also see Remote Learning at Churchtown Appendix 5 and Remote Education provision for parents Appendix 6)

Staff can expect pupils to:

  • Complete all of the work set for them to their best standard.
  • Ensure that any problems with the tasks are written down and fed back to the teacher via email or through google classroom.
  • Be contactable during the hours of the school day 9am – 3pm
  • Seek help if they need it, from teachers or teaching assistants
  • Alert teachers if they’re not able to complete work

Staff can expect parents to:

  • Seek help from the school if they need it – staff should refer parents to the Year Group section on our website and the ‘Learning Whilst at Home’ page for the weekly timetables and other useful links for learning.
  • Be respectful when making any complaints or concerns known to staff.


The MAT is responsible for:

  • Monitoring the school’s approach to providing remote learning to ensure education remains as high quality as possible.
  • Ensuring that staff are certain that systems are appropriately secure, for both data protection and safeguarding reasons.

2. Data protection

Accessing personal data

When accessing personal data for remote learning purposes, all staff members will be able to explain how they can access the data, such as on a secure cloud service, eg: using CPOMS. Teachers should only use devices provided by the school, such as laptops and iPads, to access personal data.

Processing personal data

Staff members may need to collect and/or share personal data such as email addresses as part of the remote learning system. As long as this processing is necessary for the school’s official functions, individuals won’t need to give permission for this to happen.

However, staff are reminded to collect and/or share as little personal data as possible online.

Keeping devices secure

All staff members will take appropriate steps to ensure their devices remain secure and follow the school AUP. This includes, but is not limited to:

  • Keeping the device password-protected – strong passwords are at least 8 characters, with a combination of upper and lower-case letters, numbers and special characters (e.g. asterisk or currency symbol)
  • Making sure the device locks if left inactive for a period of time
  • Not sharing the device among family or friends
  • Installing antivirus and anti-spyware software
  • Keeping operating systems up to date – always install the latest updates

3. Safeguarding

Please see the following for updates concerning safeguarding in relation to home learning.

COVID-19 amendments to the Child Protection Policy this also details reference to remote learning curriculum and risks online.

This policy is available on our website.

Live online sessions for social interaction

  • School staff will research the providers the school will use for live online sessions, considering ease of use, privacy measures and suitability for the purposes.
  • Staff will ensure privacy settings are adjusted appropriately and will test and understand the service before conducting their live online session. Staff will ensure they understand how to mute the microphone and how to turn off their camera on their device before their live online session.
  • Staff will always have due regard for the school’s Child Protection and Safeguarding Policy whilst conducting live online sessions.
  • Staff will be reminded of their safeguarding obligations and will report any incidents or potential concerns to the DSL in line with the school’s Child Protection and Safeguarding Policy.
  • Staff will ensure all video settings are private and meetings are limited to those children/adults invited. Meeting links and passwords will be published via our online learning platforms.
  • The school will communicate the importance of online safety to parents, and encourage parents to set age-appropriate parental controls on digital devices and use internet filters to block malicious websites. Pupils will be reminded not to share private information through the live online system.

Personal data

  • Staff will have due regard for the school’s Data Protection Policy at all times whilst conducting live online lessons.
  • The school will communicate the details of how to access the live online lesson and any additional information regarding online learning to parents and pupils via our online learning platforms.
  • The school will provide pupils with a school email address and login for the chosen live online session platform to ensure no personal email addresses or usernames are used by pupils.
  • All live sessions will be recorded, all members of the live lesson are notified of this in advance via the AUP (Appendix 1 and 2)

Pupil conduct

  • Pupils will be reminded to adhere to the school’s Behaviour Policy at all times during live online sessions, as they would during a normal school day.The school will ensure that any pupils who breach the code of conduct will be disciplined in line with the school’s Behaviour Policy
  • The school will provide pupils and parents with a copy of the AUP to ensure they understand their responsibilities with regards to conduct during live online sessions. (See Appendix 1) The school will ensure that parents and pupils receive, sign and return the AUP prior to taking part in live online sessions.
  • Pupils will be reminded that they should take part in live online sessions in an appropriate setting and that they should not record these sessions on their devices. Pupils will be reminded not to speak during live online lessons unless they are prompted to do so by the adult leading the session.

Staff conduct

  • Staff will only communicate and conduct live online lessons through channels approved by the Leadership Team.
  • Staff will be aware of the requirements set out in the Staff Code of Conduct and will ensure they understand their responsibilities with regard to their own conduct during live online sessions. The school will ensure that staff read, sign and return the Staff AUP prior to commencing live online sessions. (See Appendix 2)
  • Staff will only use school-provided email addresses to communicate with pupils when conducting live online sessions and will only use school-owned devices for conducting these sessions.
  • Staff will ensure they conduct their live online session from an appropriate location – either the classroom, or if this is not possible, from a quiet area in their home which has a neutral background. Staff will communicate with pupils within school hours as far as possible (or within hours agreed with the school to suit the needs of staff).
  • Staff will report any incidents which occur during live online lessons, e.g. behavioural issues or technical glitches to ensure it dealt with by the correct personnel e.g. DSL, Technician.

Pupils with SEND

  • The school will ensure pupils with SEND receive any additional support with live online sessions where needed, e.g. from an additional member of staff within the live online session or via a phone call.
  • Staff will be sensitive to the needs of any pupils who may be sensitive to certain topics or issues that may arise during live online lessons.
  • Additional measures will be considered for pupils with SEND to mitigate the risk of pupils falling behind their peers in terms of education, e.g. text transcripts being used in video lessons.

See Appendix 3 and 4 for Guides shared with Parents and Staff regarding live online sessions.

5. Links with other policies

This policy is linked to our:

  • Behaviour policy
  • Child protection policy and coronavirus addendum to our child protection policy
  • Data protection policy and privacy notices
  • Acceptable Use Policy for Home Learning
  • ICT and internet acceptable use policy
  • Online safety policy

See below for full policy and appendices with AUP's and Guides for Pupils and Parents